How do you make your HRIS software work for you?
Using Digital HR Assistants to enhance your existing HRIS platform
Deploying a new HRIS platform is a monumental investment for many organisations and HR teams, requiring not only a financial commitment, but also substantial time from HR and IT teams to set up and manage on a day to day basis. The benefits of HRIS systems are huge and enable HR teams to better understand and manage employees to improve efficiencies and business outcomes.
However, having made such a commitment to a new HRIS system, many HR teams are finding that it fails to return on their investment and does not quite live up to expectations.
What are HR Teams are looking for?
HRIS Solutions that will free up their HR Teams from manual and time-consuming processes, to better visibility of employees to support wellbeing.
When investing in an HRIS solution, there are a wide variety of objectives for HR Leaders from freeing up their HR Teams from manual and time-consuming processes, to better visibility of employees to support wellbeing.
Leaders are therefore, looking for a software solutions that enables them to not only help to digitise and centralise all of their employee information leading to greater visibility, but that will also aid them in delivering efficiencies through automating repetitive manual processes across a broad range of HR activities – from day to day admin to onboarding and recruitment.
Yet, despite many platforms promoting all these capabilities, there are still some limitations within the platforms out there creating frustration for HR Teams and users alike.
Limitations of HRIS Platforms
20% of users are struggling with integrating their business systems and information with their HRIS, particularly around payroll and recruitment.
A popular software review site found that many users are still facing some common challenges with the HRIS platforms. From the reviews gathered since the beginning of this year on one particular platform, 30% were reporting functionality issues such as personalisation, mobile deployment and locating information. Similarly, 20% were struggling with integrating their systems and information, particularly around payroll and recruitment and a further 22% did not find the platforms to be as intuitive and user friendly as they had hoped – requiring users to navigate to and locate multiple pages and sites to get the information that they needed.
User Limitations of HRIS software
As with any software solution, they will evolve over time to meet demand and become more comprehensive. However, for many organisations that have already invested in these platforms the options are limited and often they abandon the system of find even more labour-intensive work around, resulting in wasted effort and time.
Digital HR Assistants could help HR Teams overcome many of the challenges faced by users and ensure their HRIS investment was not in vain.
Integrating all your information and processes with a Digital HR Assistant
A Digital HR Assistant enables organisations to integrate all their HR information and processes within one easy to use, multi-channel and OnDemand conversational interface.
Crucially for HR teams, employees, and managers this means there is no need to navigate multiple applications or sites to access the information that they need or perform actions such as updating time sheets or onboarding new staff.
On average this enables a 30% time saving for HR teams, freeing them up to focus on more strategic tasks, create improved employee experiences and deliver efficiencies across processes.
Enable a 30% time saving for HR Teams and free them up to focus on more strategic tasks
Supporting your Payroll
Solutions such as Humley’s Digital HR Assistant come prebuilt with integrations to payroll software, whether that is within HRIS platforms or a separate application. This means users can automatically request information, make updates, and even trigger communications in seconds. Saving a significant amount time and reducing the need to work across multiple systems.
Improving Employee Onboarding
Eliminate paper trails and manually intensive data entry for HR, saving time and improving compliance, and ensure that employees have an amazing experience from the ‘get go’.
Onboarding new employees can be a time consuming and complex processes which requires HR teams to communicate and share numerous documents, information, and forms. Even when using an HRIS platform, this is usually a manual process requiring multiple emails, calls and data entry.
A Digital HR Assistant can streamline the onboarding process through providing new employees with instant access to handbooks, information about role responsibilities, answer common questions and queries, help to set up new devices and system access and even guide them through forms – capturing the information and automatically updating it to HRIS systems. Eliminating paper trails and manually intensive data entry for HR, saving time and ensuring compliance, but also that employees have an amazing experience from the ‘get go’.
Digital HR Assistants enable HR teams to enhance their deployment of HRIS systems, providing businesses with a single point of contact for all of their HR processes and systems.
Put the Human back in HR
Technology applications are great tools for providing employees with on demand support and information, however, they do not replace interpersonal and empathetic traits which are intrinsic to the HR role. Applications such as Digital Assistants should therefore be used to augment HR Teams, freeing them up to focus on dealing with complex and sensitive issues, building relationships with employees and developing support structures for the workforce.
Digital HR Assistants enable HR teams to enhance their deployment of HRIS systems, providing businesses with a single point of contact for all of their HR processes and systems, ensuring not only their initial investment is realised but also that even greater benefits are delivered to the business.
If you are interested in finding out how to enhance your existing HRIS platform, get in touch today to find out more.
To help you get started, Humley are currently offering free set up of our Digital HR Assistants and a 30-day trial. Contact us today to find out more.